Frequently Asked Questions

1. How do I get EDUID for staff and students? If an individual has been authorized by the district superintendent or the superintendent's designee, they will be provided authorization to access the EDUID application. The application is located at: https://apps.sde.idaho.gov/eduid

2. I have been authorized by my superintendent to access the EDUID application and SRM, but I do not have a login, where do I get this information? If your District is a non-ADFS member, each person is required to register his or her district email address with the SDE. Go to: https://isee.sde.idaho.gov/ Select “Other” as your organization, then click on the "Register" hyperlink. Follow the on screen instructions to register, using your school email address as your username. After submitting, you will then receive an email at the address you entered as your school email address, it will instruct you to click on a link in the delivered email to finalize the registration process. Afterwards, have your Superintendent or Delegate contact Support to give permissions to grant access to SRM and/or the EDUID application.

Special Note: If you receive the message below "Account Already Exists", you have already registered your email address with the Idaho State Department of Education website for a previous application. Web based applications that display the blue and red banner on top (as shown above) utilize one user name (email address) and password per user. Older applications (those without the "look" of the one above) are not link together with a single user name and password. If you cannot remember your password use the "Lost Password" link on the previous page to gain access to your account again. An email will be sent to you with instructions on how to reset your password

3. Is there an issue bookmarking the portal/SRM URL? Yes, since the portal and SRM tool is within the new security model, you will receive an error message if you bookmark this. Please type in the URL of: http://isee.sde.idaho.gov and log into the portal. Once in the portal, you can select the application you want to access.

4. How do I report attendance? Student attendance is reported on a daily basis - not period by period. There should only be one record per day for a student. For regular schools: if the student attends 4 or more hours that is 1.0 for attendance. If the student attends 2.5 to 4 hours then that is a half day or 0.5 for attendance. Anything less than 2.5 hours is counted as 0 for attendance for that day.

5. Does it matter what order I list my calendars and day within each calendar? It does not matter in which order the calendar data is entered in the file. It can be done by day and then calendar or calendar and then day. For example:
Calendar 1 day 1
Calendar 1 day 2
Calendar 1 day 3
Calendar 2 day 1
Calendar 2 day 2
Calendar 2 day 3
---- OR ----
Calendar 1 day 1
Calendar 2 day 1
Calendar 1 day 2
Calendar 2 day 2
Calendar 1 day 3
Calendar 2 day 3
Both are fine -As long as we have a record for each week day for any calendar that is listed.

6. Small schools/districts or charters servicing self-contained classes, yet student may have a speech or special class they need to attend, it is important to have assignment or period numbers in a contiguous order? No, we do not expect period or assignment numbers to be contiguous-just unique for a student

7. What date are we looking for on the Special Ed file for SEEntryDate, is it for this year or when the student originally started receiving services? When they started receiving services.

8. Can School A within a district have a calendar ID of 5 and also School B within the same district has a calendar ID of 5, but with different schedules? Within a district, the same calendar ID implies the same schedule. In other words two schools can share a calendar ID if they are on the same schedule. If the schedules are different-the calendar ID's must be different.

9. What is the definition of a "former completer"-Entry code 6B. A former completer is a returning student who was previously reported as a completer.

10. If entry code 1C is for incoming students never before in school, are we to use it for all Kindergarteners, or only for those who did not attend any preschool? If having been in preschool means their entry code would instead be 1A, does "school" in this context only refer to public school, or to any preschool experience, public or private? All Kindergarteners should be reported as 1C. School in this context is public K-12.

11. Is there a distinction in the choice of entry code for the initial enrollment in the new year between students who are remaining within the same school as the prior year, versus those who are not? Do students who transferred during the summer receive an entry code of 1A, or of 1B? What about those naturally moving to another school because their new grade level is above that of the old school, e.g. incoming junior high students? 1A is for students returning from the same school. 1B is for students returning from another school in the district. Incoming junior high students will be 1B if they attended elementary school in another school in the district.

12. Does the State care how students who completed the school year are coded for the "exit" process which is simply closing out the school year, or only for exits occurring while the school year is in progress? If an exit code is required at year-end, how should students continuing in the new term (a) within the same school and (b) in a new school be coded? We will have exit code 1A in place by the end of the school year. Code 1A is for those students who completed the school year in the current school and are expected to return the following school year in the same school or program.

13. If a student is a US citizen but has been overseas, do they receive an entry code indicating they are a foreign student? If so, is it only if they have never been in a US school before, or also if they are returning after a hiatus? US citizens are not foreign students.