MISSION (Approved May 8, 2002)
The mission of the Idaho Indian Education Committee is to create the conditions for and support of the efforts of "raising the bar and closing the gap" of academic achievement for American Indian children.
The purpose of the Idaho Indian Education Committee is to advocate for American Indian children, act as an advisory body to the State Superintendent of Public Instruction, and to serve as a link between the offices of the State Board of Education, Colleges and Universities, State Department of Education, the American Indian Tribes, and other advocates of Indian education.
The Idaho Indian Education Committee (Committee) is composed of five tribal chairs or their designees, five education representatives from the tribal affiliations, four college and university Department of Education chairs or their designees, an at large member from the Idaho Hispanic Education Task Force, and an ex-officio member with past experience in Indian education issues. The coordinator of Indian Education from the State Department of Education serves as the Executive Director of the Committee, and that individual's administrative assistant serves as the Executive Secretary, both of which are ex-officio positions. Ex-officio members do not have voting privileges.
Tribal committee membership vacancies are filled by appointment from the appropriate tribe. College or university committee membership vacancies are filled by appointment from the appropriate college or university. The Committee, during a regular scheduled meeting, with a quorum present, will fill, by nomination and a majority vote of those present, any vacancy for the ex-officioposition with past experience in Indian education, or the Hispanic Education Task Force position.
Thirty percent (30%) of the Committee members entitled to vote, represented in person or by proxy or by designee, shall constitute a quorum at a meeting of the Committee membership.
Every Committee member shall have the right to cast his/her vote either in person, by designee, or by proxy. All proxies must be in writing, executed by the Committee member, and must be filed with the Chairperson at or prior to the meeting of the Committee.
In addition to the Executive Director and the Executive Secretary, the Committee has elected officers including a chairperson, vice-chairperson, and secretaries from the northern and southeastern regions. Officers are elected to a two (2) year term at a regular scheduled spring meeting. No elected officer may serve more than two (2) consecutive terms. The chairperson may appoint a committee member to fill a vacant position until the next regular scheduled spring meeting where an election will be held to fill the position for a two (2) year term.
Prepares the agenda with input from the Committee chair and Committee membership.
Prepares, keeps current, and presents the Committee budget.
Advisory to the Chair and the Committee
Liaison between Committee and State Department of Education, State Board of Education, education policy makers, Colleges and Universities, and other stakeholders.
Notifies Committee membership of upcoming meetings and other communications.
Records, publishes and disseminates minutes of Committee meetings.
Makes necessary meeting accommodations for Committee members.
Communicates with Committee and other advocates for Indian education
Conducts the Committee business and the Committee meetings.
Acts on behalf of the Chairperson in the Chairperson's absence.
Communicates Committee business to the Tribes located in the northern part of the State.
Communicates Committee business to the Tribes located in the western, southern and eastern part of the State.
Committee as a whole:
The Committee serves as the Johnson O'Malley (JOM) Advisory Committee for the State Department of Education. The Committee also provides guidance where appropriate, on matters concerning Impact Aid, Title VII, and other American Indian education issues.
OFFICER or MEMBER REMOVAL
After just cause has been determined by the membership of the Committee, an official recommendation to the appointing authority may be made to remove and replace an appointed member.
REMOVAL OF OFFICERS:
By a vote of the majority of the Committee members present at a regularly scheduled meeting, an officer may be removed with or without cause, and such action shall be conclusive on the officer so removed.
MEETINGS and TRAVEL
The Committee will meet quarterly unless otherwise determined by the Committee membership. Meetings will take place at the State Department of Education office building, 650 West State Street, unless otherwise determined by the Committee membership.
A meeting agenda will be prepared by the Executive Director for each meeting. Members may request in writing to the Executive Director items to include on the agenda. An opportunity to add or delete agenda items will be provided at the start of each meeting. Once the meeting has started the agenda may not be changed.
Meetings will be conducted under Roberts Rules of Order.
Decisions requiring a vote will be decided by a simple majority vote.
Minutes of each meeting will be recorded by the Executive Secretary. Meeting minutes will be published and disseminated in draft form to Committee members as soon as possible after each meeting, for review of content accuracy. Meeting minutes in final form will then be presented for Committee approval at the next regularly scheduled Committee meeting.
Provided funds are available, Committee member business travel expenses for attending quarterly committee meetings will be reimbursed at the State of Idaho rates with the exception of the Tribal Chairs or their designees, whose expenses are covered by their respective tribal governments.
These By-Laws may be amended, repealed, or replaced by new By-Laws adopted by a majority vote of the Committee members present at a regularly scheduled meeting. There must be at least a thirty (30) day written notice to committee members and a first reading at a regularly scheduled meeting of all changes to the By-Laws before the By-Laws can be amended, repealed, or replaced.
Whenever any amendment or new By-Law is adopted, it shall be permanently recorded as an update to the original By-Laws. If any By-Laws are repealed, the fact of repeal with the date of the meeting at which the repeal was enacted shall be stated in the minutes of that meeting and included in the By-Laws. Whether any provision of the By-Law is either amended or repealed, a marginal note shall be made thereon indicating the place or page where the amendment or repeal may be found.