Although, we do not expect short term substitutes to be reported through ISEE, the option to do so is available. However, we do require Long Term Substitutes (LTS) to be reported and aligned to the following guidelines:
If the Long Term Substitute is coming in and the original Teacher of Record (TOR) is leaving prior to the last Friday in September, leave the TOR as “active” for their staff demographic employment status and do not end date their assignments. This is critical to ensure that you receive the necessary staff funding for the TOR contract.
Copy the TOR assignments and insert them for the LTS assignments. Insert the LTS in the Student Course Enrollment IDStaffID2 field.
Leave the Staff Demographic Teacher of Record (TOR) active. Report only the fields below for the Long Term Sub (LTS):
idStaffId, lastName, firstName, middleName, birthdate, gender, hispanic, asian, indian, black, islander, white, isCertified, isParaPro, isTitleParaPro, schoolId, hireDate, employmentStatus.
Mark isCertified, isParaPro, and isTitleParaPro as “N”
Staff Assignment File
Report the exact same assignments for the LTS as for they are for the TOR, but remove the contractNo, change the teachingRole to L, and change the startDate and endDate as applicable for the LTS.
Student Course Enrollment
Add the LTS’s EDUID to the IDStaffId2 column for TOR’s students.
If you have additional questions or a specific scenario that you would like us to review, please reach out to your Regional ISEE Technology Coordinator for assistance.