Idaho State Department of Education

The Idaho State Board of Education was the recipient of a Statewide Longitudinal Data System (SLDS) grant in May of 2009. The grant funds are dedicated to the development of a K-12 data system. It was developed and is currently being managed by the Idaho State Department of Education (SDE). The grant required creation of a longitudinal data warehouse, deployment of a Reporting and Analysis System and the collection of data from all Idaho public school districts and charter schools. Consequently, the K-12 SLDS was named the Idaho System for Educational Excellence (ISEE).

There are many different applications and reports that are pertinent to each internal program within SDE. To gain access to those applications and reports, an authorized person will need to have active working login credentials and specific SDE role assigned to that login username. Roles are assigned by SDE support staff as well as district appointed administration tool users.

If your district is hosting Active Directory Federation Services (ADFS) then you already have the login credentials needed to authenticate into any SDE application. However, you will still need to ensure that you are provisioned with the proper application role to obtain usability access to that application.

If your district does not host ADFS, then you will need to register your district email address and a password for your login credentials. As well, you will still need to ensure that you are provisioned with the proper application role to obtain usability access to that application.

Roles can be provisioned by your Districts authorized Admin Tool user.

Further assistance may be obtained by contacting SDE Support.

An EDUID is an Idaho State Department of Education (SDE) Educational Unique Identification number issued to each Idaho public student and staff.

If an individual has been authorized by the district superintendent or the superintendent's designee, and provisioned with the necessary application role, then they will be able to process and/or retrieve EDUID’s for staff and students using the EDUID application. There is an EDUID application manual located on the EDUID application home landing page.

Further assistance may be obtained by contacting SDE Support.

Each person requesting to access an SDE report or application is required to register his or her district email address with the State Department of Education (SDE). Visit the ISEE Portal, select “Other” as your organization, then click on the "Register" hyperlink.

Follow the on screen instructions to register using your school email address as your username. After submitting, you will then receive an email at the address you entered and it will instruct you to click on a link in the delivered email to finalize the registration process. Afterwards, have your Superintendent or Delegate contact Support to give permissions to grant access to SRM and/or the EDUID application.

During registration, if you receive the message "Account Already Exists", then your email address has already been registered, at some previous point, within the Idaho State Department of Education web applications database. SDE Web based applications and reports will usually use the same username and password, for all sites.

If you cannot remember your password, use the "Lost Password" link on the page which you are trying to register or login. An email will be sent to your email address, with instructions on how to reset your password. You may also contact SDE Support for assistance with username and password retrieval, reset, or update. If your email address changes, please contact support to have them update the present login. This will prevent you from having to register all over again.

Possibly. Since the ISEE Portal and SRM login authentication page is within our new security model, you will most likely receive frequent error messages if you try to access a bookmarked URL for the login pages. You may bookmark the ISEE Portal page by using the following URL: https://apps2.sde.idaho.gov.

The SRM Test and SRM Production links should only be accessed through the links provided once logged in to the ISEE Portal. Do not try and save the SRM login pages as they require specific login credentials if not logging in through single sign on from the ISEE Portal.

Student attendance is required to be reported through ISEE to determine proper calculations for attendance/enrollment state funding. Average Daily Attendance (ADA) is calculated based on funding formulas which are outlined and detailed by SDE Public School Finance.

Student attendance is reported only on a daily basis - not by period or section. There should only be one record per day for a student.

For regular schools (non-alternative): If the student attends 4 or more hours of instruction time, they should be reported as a full-day (1.0) for attendance.

If the student attends 2.5 to 3.9 hours then that is a half-day (0.5) for attendance. Anything less than 2.5 hours should be reported as 0.0 for attendance on that day.

For alternative schools (including summer alternative): The attendance for a student is to be reported in hours (rounded to the nearest 10th).

When SDE personnel send out communication, they generate email lists based on specific program roles. These roles are managed by your District/Charter through the data sent in to the State, via SRM and the ISEE Program Contacts file. It is crucial to ensure that you are sending in a complete list of your District/Charter personnel, based on the existing role codes available. If you do not have any person listed for a particular role, then no one in your District/Charter will receive emails which are sent specifically to that group. The best rule of thumb is to ensure you have at least one person for every role code available. Please reference these codes in the 2015-2016 Items and Option Sets file posted on the ISEE website.

Your list of program contacts can be updated at any time, throughout the school year, and should be done whenever there is movement within the programs. They should also be done whenever email addresses have changed.

If you have further questions regarding this process, please reach out to corresponding Regional ISEE Technology Coordinator for the District/Charter, for assistance.

Although, we do not expect short term substitutes to be reported through ISEE, the option to do so is available. However, we do require Long Term Substitutes (LTS) to be reported and aligned to the following guidelines:

If the Long Term Substitute is coming in and the original Teacher of Record (TOR) is leaving prior to the last Friday in September, leave the TOR as “active” for their staff demographic employment status and do not end date their assignments. This is critical to ensure that you receive the necessary staff funding for the TOR contract.

Copy the TOR assignments and insert them for the LTS assignments. Insert the LTS in the Student Course Enrollment IDStaffID2 field.

Staff Demographics
Leave the Staff Demographic Teacher of Record (TOR) active. Report only the fields below for the Long Term Sub (LTS):

idStaffId, lastName, firstName, middleName, birthdate, gender, hispanic, asian, indian, black, islander, white, isCertified, isParaPro, isTitleParaPro, schoolId, hireDate, employmentStatus.

Mark isCertified, isParaPro, and isTitleParaPro as “N”

Staff Assignment File
Report the exact same assignments for the LTS as for they are for the TOR, but remove the contractNo, change the teachingRole to L, and change the startDate and endDate as applicable for the LTS.

Student Course Enrollment
Add the LTS’s EDUID to the IDStaffId2 column for TOR’s students.

If you have additional questions or a specific scenario that you would like us to review, please reach out to your Regional ISEE Technology Coordinator for assistance.

Experienced instructional staff that are new to Idaho for the current school year, and were not reported through ISEE the prior school year, will need to be reported on Form 8 (form location shown below). They will also need to be included in the current year ISEE data submission.

Form 8 collects career ladder data for experienced staff who do not have a prior year record on file with the Idaho State Department of Education.

This form is not designed, and will not be used, to make corrections for any prior year data misreported.

To correct prior year, misreported data, please notify SDE Public School Finance (Branwyn Phillips), fill out and submit a prior year correction form (form location shown below) and ensure that your ISEE data submission has been corrected and resubmitted to the State. Contact your regional ISEE Technology Coordinator for assistance.

ISEE Forms (expand current school year)

• Prior Year Correction Form